Invoice Management

The Fleetworx operations team reviews and checks all line items to ensure invoice accuracy. All invoices are checked against the contractual terms of the vehicle, and any errors or duplicates are highlighted and reviewed with the supplier.

It is not uncommon for hundreds of invoice line items to be not specifically assigned to a vehicle or driver. To ensure correct governance and that suppliers are held to account, these items require investigation and validation for accuracy and legitimacy..

Accounts payable departments deal with hundreds of invoices and thousands of line items issued from various suppliers. They can validate invoices against original PO numbers, value, and VAT but cannot verify if the invoices can be assigned to identifiable assets in the supply chain. They are unable to review invoices against what is expected from the contract, challenge cost items against contractual terms, or track duplicates. This can cause huge and costly problems for a car fleet operator.

Fleetworx applies stringent controls to approval requests, especially those outside the original contract terms and conditions. By aligning purchase orders with spend forecasts and validating each invoice through the Centrax™ system, Fleetworx ensures that all charges are justified and within agreed parameters, mitigating the risk of unexpected costs.

Yes, Fleetworx’s invoice management services are designed to complement and enhance existing accounts payable systems. By providing detailed insights and validations through the Centrax™ system, Fleetworx supports seamless integration, ensuring that financial processes remain streamlined and efficient.