30 Jul Myth #2: Our Fleet Costs Are Fixed – There’s No More Savings to Find

It’s a story we hear time and time again: “We’ve already negotiated great deals. There’s nothing else to save.” And yet, when we dig into the data, the reality is very different.

Fleet costs aren’t fixed, they’re just hiding in plain sight.

Even in mature, well-managed fleets, we consistently uncover 10–20% cost opportunities through better visibility, independent oversight, and more strategic planning. So if your organisation believes it’s already maximised fleet efficiency, it might be time to look again.

Where Are the Hidden Costs?

Many of the cost leaks in fleet operations don’t show up in a standard procurement review or supplier report. They sit beneath the surface, often scattered across departments and contracts, making them hard to spot without independent analysis.

Here are just a few common culprits:

• Overlapping supplier contracts
  Multiple suppliers offering similar services, or services with scope creep, can introduce unnecessary duplication and complexity, driving up costs with no added value.
• Unused or underutilised telematics data
  You might be paying for high-quality data but not using it effectively to drive behavioural change, optimise routes, or inform lifecycle planning.
• Misaligned vehicle lifecycles
  Vehicles held for too long (or not long enough) can result in higher maintenance, depreciation, and operational costs that quietly add up over time.
• Admin inefficiencies
  Manual processes, fragmented systems, and disconnected data sources lead to wasted time and human error, all of which carry a financial cost.

These issues aren’t easy to spot when you’re close to the operation. Internal teams often work with the data and tools they have, and even experienced fleet managers can miss what an external lens would immediately flag.

What Independent Oversight Delivers

At Fleetworx, we approach fleet cost optimisation with independence and objectivity. We’re not tied to leasing companies, manufacturers, or brokers. That means we can:

• Consolidate and standardise data across all suppliers and sources
• Identify inefficiencies others have missed
• Align strategy to your business goals, not supplier priorities
• Quantify the financial impact of changes you could make

Even fleets that believe they’ve already optimised their spend often discover there’s further to go, and real gains to be made.

Cost Control Starts with Clarity

The biggest blocker to fleet savings isn’t a lack of effort,  it’s a lack of visibility. When your fleet is managed across multiple contracts, departments, and providers, you need a central, neutral view to truly understand what’s going on.

That’s what independent fleet oversight delivers: clarity. And with clarity comes control.

Time to Challenge Your Assumptions?

If you haven’t reviewed your entire fleet supply chain in the last 12–18 months, there’s a good chance your cost base has shifted,  even if your suppliers haven’t told you so.

So we’ll leave you with a simple question:

When did you last challenge your fleet assumptions?

Because real savings start with better questions.

Think there’s nothing left to optimise? Challenge us.

Contact Graham Rees to discover more