Using Centrax to Remove Erroneous Invoices and Improve AP Processing

The Client

A household name technology business, with whom Fleetworx have been working for more than 10 years,

The Objective

The client’s AP team was faced with the challenge of satisfying necessary governance processes around fleet supplier invoices, but with no knowledge of the invoice accuracy.  This situation was compounded by invoices arriving in different formats, requiring manual keying into the accounting system. The result was substantial resource costs and major delays in paying suppliers.

The Solution

Our solution was to formulate an upload reporting file format, containing all the necessary client vendor and GL coding elements. This allowed the invoices to be processed without further intervention from the AP team. The reporting file format was based on the validated invoice information that Fleetworx upload into our Centrax™ system through our regular data capture process.

The Result

The overall result was a huge saving on resource for the client, safe in the knowledge that suppliers get paid on time and only for pre validated costs – supported by a comprehensive audit trail.